Jill Hamilton
Division Administrator
It is the mission of the Information Management and Collections Division (IMCD) to:
- Provide accurate, timely, and courteous delivery of service to citizens and businesses;
- Process tax data and revenue accurately and timely;
- Effectively coordinate centralized processing of tax data within the department for both internal and external customers;
- Ensure delinquent liabilities owed to the state are resolved in a manner that is reasonable for the department and its citizens;
- Educate citizens on the benefit of electronic filing and payment services to create increased efficiencies and expand electronic services;
- Participate and coordinate electronic operations with tax software vendors and the tax preparer community; and
- Ensure the processing of debts on behalf of other agencies and local governments are fair and consistent.
The Information Management and Collections Division provides consistent service to Montana citizens, businesses, and nonresident taxpayers through business licensing coordination, collection of delinquent accounts, and data and remittance processing operations.
Administrative Services
Administrative services coordinates division support to assist the division in meeting its day-to-day responsibilities, including coordinating HR matters, division travel, temporary staffing services, office equipment and supply maintenance as well as assisting visitors to the Donovan Building.
Administrative services also provides technical support, research, and analysis of IMCD program and projects.
Shannon Fair
Management Officer
Collections Bureau
The Montana Department of Revenue Collection Services Bureau (CSB) is responsible for collecting past-due balances and debts owed to other state agencies, local governments, and universities within Montana. The CSB is committed to being fair, consistent, and reasonable in its efforts to enforce tax laws and collect delinquent debts.
Collection Methods, Actions, and Options:
- Contact taxpayers by phone, letter, or email to satisfy past-due balances.
- Offer various payment arrangement options: electronically, over the phone, through your employer, or by mail.
- Funds owed to you by the state may be applied to past-due balances.
If you receive correspondence or a phone call from CSB, it’s important that you respond promptly. If you don’t respond, additional collection action may be taken.
For more information or to contact CSB:
Phone: 406-444-6964
Email: DORCollections@mt.gov
Webpage: (coming soon!)
Address:
Collections Services Bureau
PO Box 6169
Helena, MT, 59604-6169
Sara Salle
Bureau Chief
Information Management Bureau
The IM Bureau consists of four units and is responsible for: electronic payment and filing services for citizens; tax documentation and payment processing, including account examination and maintenance; payment deposit and reconciliation; data capture; the mail room; and imaging and records management.
Digitization
The Digitization Unit is responsible for:
- Securely handling, delivering, and processing of department mail;
- Prepping, scanning and maintaining all tax, liquor and unclaimed property paper records;
- Opening and scanning for the check process;
- Creating and maintaining tax accounts from the Secretary of State business registration files;
- Storing and maintaining DOR paper records pivotal in departmental records management;
- Testing various software;
- Updating addresses from returned mail;
- Scanning property tax cards; and
- Trains temporary and other staff for peak season processing.
- Capturing data from paper forms and returns for approximately 40 tax types using three major computer systems;
- Serving as the contact point for County Collections Reporting from 56 Montana counties;
- Reviewing annual form changes to create new business rules for computer software and testing software changes;
- Training and working with 15-20 temporary employees each tax season; and
- Cross-training to assist all units in the Information Management Bureau.
Customer and Payment Management (CPM)
The Customer and Payment Management (CPM) is responsible for:
- Processing all tax payments and documents;
- Ensuring timely deposits of state tax revenues;
- Reconciling payments processed with bank deposits and state accounting systems;
- Registering and maintaining customer tax accounts by phone, mail, fax, and electronically; and
- Testing and evaluating new processes, form changes, and system updates.
- Updating taxpayer addresses from returned mail and Move Comply information;
Information Governance Unit
The Information Governance Unit is responsible for:
- Coordinating processing and payment requirements for tax software and payroll software companies;
- Working with the FTA, E-Standards, IRS, and other states to improve electronic filing and processing;
- Processing the Power of Attorney (POA) paperwork;
- Developing electronic filing requirements documentation;
- Producing and publishing e-file specification for tax returns and withholding reporting;
- Maintaining and providing the standardized e-file return schemas used to process electronic individual and business returns;
- Assisting taxpayers with issues related to the online filing process; and
- Supporting, testing, and troubleshooting the Taxpayer Access Point (TAP)
Kristin Gutowsky
Bureau Chief
Statewide Collections & Program Planning (SCPP)
(Previously known as Other Agency Debts)
The Statewide Collections & Program Planning unit provides statewide collections services to other state agencies, local governments, universities, and colleges.
This program facilitates the process for agencies, coordinates efforts with the Collection Bureau, and ensures any objections by the debtor are handled in accordance with the Department’s dispute resolution policies and procedures.
This unit also provides project management services to the Information Management and Collections Division.
Pete Quist
Unit Manager